Email Signature is a block of text automatically placed at the end of every email that users send to others. It includes the recipient’s name, email address, business contact information, and the URL of the website. All of this data is automatically placed at the end of every email that the user sends.
Email Signature can be different for different applications. The other email signature is the Email footer. It can be a brand image that contains only the name and position of the company. It is basically used to provide information to the recipient about the company profile. It is always placed at the bottom of each mail.
A good email signature should concise means that it should be as short as possible. After creating the signature, it will be added automatically at the end of the newly generated message. Not even the new generated mails it is also placed at the end of forwarded and reply messages.
A strong email signature should be impressive and attention-getting so that it should leave a lasting impression on the recipient. A professional email signature contains the name, company, and position held. Contact information and logo of the company. The official website URL of the company can be included in the contact information. The logo of the company will help the clients to recognize the company.
An email signature should be in bullets and the information of the company should be added with standard font size and colors matching the company logo. Email address should also be mentioned in the contact information. HTML signature should not be used in the email signature as it will arise many other issues like images etc.
What is Email Signature Software?
It is a cloud-based deployment software that is used to create standard email signatures with the help of predesigned templates. It provides the ability to customize the signature with brand font, colors, logo, links, promotional banners, blog links, social media icons, etc.
It helps businesses to continuously market their brands by using sending emails. In this way, users will be able to know how many times their brand has been used by counting the number of sending emails.
List of Email Signature Software
Following are the best possible email signature software. These Email signature software include a number of benefits like Increasing brand awareness, Email Analytics, and Targeted Marketing, etc. It includes the features of image hosting, social media hosting, automatic Vcard generation, and many more.
In regard to these best functionalities, the following number of Email Signature Software are selected and explained thoroughly along with their structure and working techniques in this article. An explicit comparison is also provided which helps the audience in choosing the best possible software of Email Signature.
1. Exclaimer
It is the best email signature software for businesses that are used to manage and create the email signature for Microsoft Office 365, Google Workspace, and Microsoft Exchange. By using this software users will be able to signature for multiple departments with the help of text images, HTML and email templates, etc.
It provides the facility to add and remove promotional banners, QR codes, and Custom URLs under the database rules. It allows its users to add email signatures and add promotional banners on multiple devices by using its online portal.
Most companies use this for marketing purposes by presenting their company detail just by sending an email. It is a cloud-based deployment software and is commonly used for email signature. Its starting price is $1.00 per month and it is used by Small Businesses, Mid-Size Businesses, and Large Enterprises.
It supports the web-based platform and its customer support is available 24/7. It offers its training in videos, webinars, live online, and in the form of documentation.
Features
- Reporting
- API
- Click Tracking
- Notifications
- Compliance Management
- Third-Party Integration
Pros
- Sales
- Support
- Demonstration
- Guidance
- Templates Customization
- Ability to handle user object properties
Cons
- Longer than the monthly billing
- Steep Learning Curve
- Doesn’t Support User-Friendly Interface
- Issues in Google Directory Synchronization
2. Newoldstamp
It is an email signature software that is used to manage the email signature and is perfect for small businesses and large enterprises. It can be used as a marketing platform for many companies. The companies that do not require a design team will help those companies in designing quick and simple email signatures. It provides seamless integration with major email clients and devices and it will also help the companies in designing brand consistent signatures.
By using this software, users will be able to create an interactive email signature that fulfills all the requirements of the brand. It is also used to manage all the email signatures of the companies on a single platform.
Its starting price is $1.00 per month. It offers central management to all of its users and company signatures. It also provides the signature installation support and guide. It offers its training in videos, live online, and in the form of documentation.
Features
- Advances Email Signature Generator and Editor.
- Signature Analytics
- Mobile Friendly
- Banner Management of Signature
- Central management of Signature
- Compatible with major Clients
Pros
- Flexibility in Creation of Signature
- Maintenance for Existing Signature
- Email Signature Management
- Reliable Product
- Customer Service
- Low File Size
Cons
- Issues in Customization
- Custom Icon
- Allow to purchase one or two additional signatures only
- Little Bit Complex
3. WiseStamp
It is the best email signature management software that is used to manage all the management platforms in order to implement professional email signatures. It is mostly used by Small Businesses, Marketing, and Advertising Industries.
It also helps in designing email signatures with the additional features of the Call scheduling widget, Custom CTA button, Styles Signature, and Zoom call Integration, etc. For purpose of tracking it provides linkage to Google Analytics. White labeling, images, and animation can also be used by using WiseStamp’s PRO subscription package.
It supports cloud-based deployment to generate and manage professional email signature that is based on customized templates. Its loyal customers are freelancers, small businesses, mid-size businesses, and large enterprises.
It provides training in the form of documentation, live online, and in-person sessions. It free trial is available for a period of one month for further usage users have to pay a subscription fee for it. Its starting price is $2.00 per month
Features
- Template Management
- Social Media Integration
- Auto Update
- Customizable Branding
- Customizable Template
- Reporting
- Third-Party Integration
Pros
- User-Friendly Interface
- Easy to Use
- Support Outlook also
- Good Email Signature Design
- Supports Dynamic Content of Email Signature
Cons
- Doesn’t Support iOS
- Issues in Sending Email from Mobile Device
- Bad Customer Support
- Limited Options in Templates
4. Crossware Mail Signature
It is an alternative to Email signature software that is used to create impressive email signatures. It includes all the promotional banners and has the ability to track everything. It allows integration with Office 365, Domino, and Exchange.
It uses an Email branding tool in order to maintain brand consistency that includes the correct company logo, social media links, and colors. To turn its email into advertisement it also provides the facility of email advertising. It also supports Advance rich-text, HTML technology, and a drag-drop facility for Office 365 in order to create the signature easily.
It helps its users or companies to work from any device and also guides them in sending an email with the correct company signature from mobile devices. It supports the operating system to Windows and Mac.
It also provides mobile support to Android and iOS. It is best for Small Businesses, Mid-Size Businesses, and Large Enterprises. For customer support, it uses the medium of Phone Support, Chat, Email and FAQs forum, etc.
Features
- User Management
- Auto Update
- Signature Creation
- Reporting and Statistics
- Compliance Management
- Customizable Branding
- Access Control
Pros
- Easy to Use and Deploy
- Email Disclaimer
- Policy-Based Control
- User-friendly Interface
Cons
- Issues in Testing
- Not good for Beginners
- Limited Final Footer
- Issues in Previewing Signature
- Takes time to set up
5. Xink
It is the best email signature management software that includes a web portal for the management of email signatures. It is the best office 365 signature manager that is designed for the users of G-Suite and Office 365.
By using this software, users will be able to get automatic email signatures just in minutes and they do not care about the impression of the Client, etc. It is easily synced with employee databases (like Google Directory, and Active Directory). It will also help them to manage the email signature centrally.
It provides role-based login access to all of its users to increase security, and efficiency and it will also help them in using the web portal. It offers the facility to sync with third-party applications like Salesforce, Outlook, Apple Mail, Active Directory, and G Suite.
It includes web-based deployment and it supports the operating system of Windows. It provides the mobile support for Android and iOS. It is best for Small businesses, Mid-Size Businesses, and Large Enterprises.
Features
- Auto Update
- Image Library
- Signature Templates
- Signature Creation
- Signature Management
- Reporting and Analytics
Pros
- Centralized Email Signature Platform
- Uses Banners Marketing Tool
- Great to streamline the appearance of Signature
- Good for Brand Consistency
- Easy to Install
Cons
- Issues in working on Tablets
- Issues in Showing Logos
- Poor Customer Support
- Not User-Friendly Interface
6. Opensense
It is a cloud-based deployment software that is used by Mid-size businesses and Large Enterprises to manage marketing purposes by using digital signatures and Banners. It allows its users to handle multiple brands through sender segment, formatting, A/B testing, and many more.
Performance Tracking, Role-based access, and Real-time update are all included in its features. It is commonly used for Email Signature and Email Tracking. It is best for G-Suite, Salesforce, HubSpot, Outreach, and many more.
It is easily integrated with all major CRMs and other marketing tools automatically. It does not provide a free trial of its product and neither has a free version. Its starting price is $1.00 per month. It provides both the web and mobile support for Web, Android, and iOS.
Its loyal customers are Small Businesses, Mid-Size Businesses, and Large Enterprises. It offers its training in the form of documentation, Webinars, and Live Online.
Features
- Campaign Management
- Engagement Tracking
- Multi-Channel Marketing
- Campaign Analytics
- Active Dashboard
- Template Management
Pros
- Tracking
- Signature
- Data
- Easy to use and Install
- Impressive Layout
- Good Customer Support
Cons
- Broken Images
- Learning Curve for Beginners
- Issues in fringe case of Office 365
7. SIGNITIC
It is an alternative to Email Signature Software that is used to create and customize an unlimited number of email signatures for a leading company. It is used by email signature managers of Google and Microsoft for centralized management that helps in analyzing the signature of employees. It is commonly used for Email Marketing and Email Signature. It provides the best solution to manage employees and their email signatures by using a single interface.
By using this software, groups of people are streamlined into departments and it uses a push strategic email signature that contains all the personal information of the employees. Most companies use this for marketing purposes by using campaign and promotional banners.
It does not provide a free trial of 30 days. Its starting price is $1.00 and its best customers are Small Businesses, Mid-Size Businesses, and Large Enterprises. It provides customer support 24/7 through phone support, chats, email, and other mediums.
Features
- API Access
- Click Tracking
- Access Control
- Customizable Branding
- Third-Party Integration
- Reporting and Statistic
- Alerts and Notifications
Pros
- User-Friendly Interface
- Simple Dashboard to Navigate
- Best for G-Suite and Office 365
- Well Organized Platform
- Best Customer Support
Cons
- Issues in Reporting
- Issues in Creating Same Signature
- Issues in Updating
- Issues in Integration
8. Letsignit
It is email signature software that helps businesses to create, manage and assign email signatures to their employees by using customizable templates in Google Workspace applications and Office 365. Ready-to-use templates have been used by Letsignit in order to import HTML code and can customize the signature.
It is commonly used for Brand Consistency, Employee Engagement, and Demand Generation. It uses a centralized interface that helps in creating and managing the employee’s email signature easily.
It can also be used for marketing purposes by broadcasting and amplifying each of its emails. It has better control over digital identity and it can create an email signature within a few clicks. Its free version is available for 14 days.
Its starting price is $1 per month. It provides its training in the form of documentation and webinars. It offers its customer support during business hours only and its live support is available 24/7.
Features
- Click Tracking
- Campaign Management
- Access Control
- Customizable Branding
- Reporting
- API Access
- Alerts and Notification
Pros
- Manage Campaign to be activated over time
- User-Friendly Interface
- Easy to Install
- Good Customer Support
- Easily works on mobile and Outlook Online Creation
Cons
- Issues in Updating the System
- Issues in Size of Line Breaks during Installation
- Doesn’t Support Updated version of Outlook Plugin
9. AdSigner Email Signature
It is an email signature generator that is used to automatically change the banner for a single person, department, or company. It is well suited to major email clients like Gmail, Yahoo, Outlook, etc. It provides full supports integration with G-Suite and Azure Active Directory.
Statistics of detailed banner performance are provided by using the feature of Google Analytics. It is best for those companies that want to discover new channels and will be able to upgrade email communication.
It is powerful email signature and advertising management software that is mostly used to schedule advertising campaigns across banners, in-depth analytics, and user management with fully customizable templates.
It provides the facility to manage the email signature of employees by using a single platform. It also helps to add an advertising campaign to each sending email. It is good for freelancers, small businesses, mid-size businesses, and large enterprises. Its free trial is available for 10 days and has a starting price of $0.90 per month.
Features
- Signature Creation
- Image Library
- Auto Update
- Signature Template
- Signature Management
- Campaign Signature
Pros
- User-Friendly Interface
- Manage Emails at Single Platform
- Easy to Implement
- Automatic Advertising Campaign
Cons
- Issues in Localization of Signature
- Link, Image, or Banner can be overridden
- Limited Number of Languages
- Poor Customer Support
- Issues in Auto-Scheduling
10. Mailtastic, from Cognism
It is an alternative to Email Signature Software that is used as a marketing tool to turn the email signature of employees into free ad space. It works under the brand of Cognism. It is used for sales Document Management, Generation of new Leads and Content Management, etc.
It provides the services of professional email signature management and marketing to its users. By using this, users will control different subsidiaries, business units, and locations from a single platform.
It includes the services of Email Signature Marketing, Email Signature Management, Target Group Signature Management, Office 365, etc. It also provides the technical detail of the product like Plug and Plays signature for both Office 365 and G Suite.
It provides API access integration which helps Mailtastic to connect with any existing system. After that, it generates the email signature of employees automatically by considering the data of the company. It is compatible with its major email clients like Outlook, Gmail, Apple Mail, etc.
Features
- Email Signature Marketing
- Office 365
- G Suite
- Target Group Signature Marketing
- Email Signature Management
- Technical Detail
Pros
- Easily compatible with Gmail and Outlook
- API Access
- Easy to download and configure
- Impressive Layout
Cons
- Difficult Rollout Feature
- Not good for Beginners
- Slow Backend Speed
- Issues working with Mobile
Final Words
In this article, Email Signature Software is discussed in detail. Any size the company uses it to do marketing by using banners and emails. The email Signature is placed at the bottom of the email and is mostly known as the email footer.
It includes many benefits, but along with the benefits, some drawbacks also exist in it as it is not compatible with many devices like iOS, etc. Many of its alternatives are available in the market to overcome these drawbacks and for the better operation of the email signature.
Some of the best alternatives are discussed here in this article along with features, pros, and cons. After reading the features, pros, and cons of alternatives it is concluded that “Xink” is best to use as it covers all the necessary features of Email Signature Software.
